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Team Manager Info

Description of Travel Team Manager Duties

The under lying goal for a Team Manager is to make sure the team is informed and everyone shows up for the game/practice. Some of these ideas will probably not work with every team/coach. The Team Manager should take the initiative to determine which duties the coach would like for the Team Manager to perform and not wait for the coach to ask for something. If someone else other than the Team Manager is going to do one of these duties, let the team/coach know. Items to be discussed with the coach include:

Should be the first one at the rink for games and practices.
Should make sure locker room is opened when players arrive. Team Manager should be visible to let the players and coaches know which locker room to go to. The Team Manager should have the key, lock the locker room when the Players are on the ice (this may not be necessary at the home rink practices, but sometimes we have non SCIS teams in the building, even on practice nights) and be visible and available to the team.
To provide necessary team support during games, the Team Manager should not perform the game duties of an off-ice official.
Should offer to do the water bottles for practice and games. Most likely the coach has a set of water bottles. Some coaches prefer to do this themselves.
Should do a head count and let the coaches know who is not in the locker room especially for games.
Should announce to the team when the previous game is in the third period and when the resurfacer is on the ice.
Should communicate “face to face” with the coach at every practice or game to make sure schedules are still intact. Experience has shown that if you approach the coach you usually get “Oh yeah, I changed this or that” or “I told the boys in the locker room.” Then the manager can follow up with the parents to make sure everyone is on the same page.
Should be the one sending out the emails.

Travel Team Managers are responsible for:

Assisting the head coach.
Collecting and keeping track of your team’s assessment.
Notifying a Board Member if there is a player issue.
Notifying the Registration Coordinator if a player is added or resigns.
Notifying the Registration Coordinator if a player is injured and misses a majority of the season.
Ensuring that the team has an official roster.
Assigning someone to ensure that the locker rooms are picked up after practices and games. If not clean when you arrive notify the manager on duty.
Organizing and providing to each family, contact information for each player that would include: parent’s names and phone numbers, email addresses and any other information needed for players, parents and coaching staff to communicate with each other. Receive this from the Registration Coordinator.
Making a binder containing original roster and paper copies of registration form, consent to treat, and birth certificate for bringing to all games.
Relaying schedules to the team.
Managing team funds in cooperation with association Treasurer, at the discretion of team majority. Money is held in a team account. Funds are given to the Treasurer and deposited into the BAHHA account but a separate accounting of those funds is maintained in the team name.
Relaying information or changes that affect your team such as practice and game times or changes, notifying other teams if affected.
Providing an Official Team Line Up card (printed from your team schedule on Pointstreak) with your team's player names and coach's signatures completed at every game. The Team Manager should print extra score sheets from Pointstreak just in case they are not available. For host games, the Team Manager needs to ensure that the Referees and the Coaches sign the Official Team Line Up card and that all entries and signatures are legible for accurate entry.
Entering scores into Pointstreak. The host team (more specifically the team that pays for the ice) provides a list of games to be played for the upcoming weekend 2-3 days in advance to the Pointstreak Coordinator. The Pointstreak Coordinator will request access from the NTxHL rep. The Pointstreak Coordinator will provide access information to the travel team division Team Manager in order to enter game information into Pointstreak. Each game will have a unique access ID and password. The Team Manager will enter game information into Pointstreak within 24 hours for all host games. The Team Manager will inform the Pointstreak Coordinator when all information has been entered. The Pointstreak Coordinator will inform the NTxHL rep that access is no longer required.
Providing parents to do the scorekeeping/timekeeping and penalty box (off-ice officials).
Maintaining a record of who would qualify for hat trick (3 goals in a game), playmaker (3 assists in a game) or shut out patches and follow up with the TAHA League Coordinator (Becky Marshall) if necessary. When Becky receives a copy of a qualifying score sheet, she reviews it and once a month she will send the earned patches to the association for distribution. This is one reason that the Team Managers need to retain the proper copy of each score sheet.
Coordinating team clothing (2 sets of jerseys, 2 pairs of socks, shells, wind suits etc.,) which may include but is not limited to sizing, ordering, coordinating jersey numbers, jersey placards, etc.,
Fundraising/Sponsors, if desired. Check with the Fundraising/Sponsor (F/S) Director for ideas and inform the F/S Director if doing something new.
Coordinating NTXHL required individual games with other team managers/coaches.
Collecting money for extra games scheduled to cover referees.
Making travel arrangements for entire team for away tournaments, which may include, but is not limited to group hotel & eating arrangements.
On a travel weekend the Team Manager should send out a one pager with all of the information for the weekend i.e. Game times and location with address, hotel information, what time the players should be in the locker room for each game, etc. If there are changes in the plans these need to be communicated promptly, in detail and if possible with a handout if your on the road.
Report to the BAHHA Board Member match and gross misconduct penalties.